Have you misplaced important records or pictures of the development of your building site? Do you spend the utmost amount of time organizing and filing paperwork? Is poor communication causing delays for your project? There is no need to be alarmed; you are not alone. It’s challenging to maintain handwritten notes, modification orders, paper contracts, and images. Why not simplify the process and spare yourself from lengthy timeframes and headaches? Construction management software is the solution!
Although document management may not appear magical, it is essential to the success of building projects. Contractors have found construction management software transit from pen and paper to digital, paperless working environments. Further, many contractors utilize a mix of paper and digital documents, even those that have gone completely digital could still rely on construction management software.
Major document management challenges in the construction industry
The importance of document management cannot be understated. Contracts, compliance documents, specifications, and other tools all help to guarantee that a project is completed according to schedule. These papers are crucial to the building process. But even in today’s construction firms, a number of frequent issues with document management arise:
- Version chaos: Every time a document has to be changed, you produce a new version. And it’s possible that the involved parties don’t know about or have easy access to the same. If workers review an outdated document, this might easily result in errors and rework. Build Macro construction management software is an integrated cloud-based platform that shows real-time edits to the ones who are having access to documents.
- Access issues: While accessing digital information inside the domain might be time-consuming, finding the appropriate physical documents can take some time. Construction management software can be used to store, transfer, or view documents, with internet connectivity, file permissions, and other ways.
- Problems affecting field items changing: It’s not always simple to update or comment on papers while using construction management software like Build Macro, especially for employees who work on construction sites will be easier.
How can your document management system be better with construction management software?
Having a reliable document management system in place is not just appropriate, but also necessary. Using cutting-edge technologies is one of the best methods to enhance your document storage. Use Build Macro, an all-in-one construction management software for the construction industry, as a central location to store and manage your vital task data and files.
Check out these five suggestions for enhancing your Build Macro document management system:
- Use limitless storage to your advantage.
With Build Macro integrated cloud-based platform and limitless document storage, it’s simple to upload documents and share them right away with your team, clients, and subcontractors. Even during the uploading process, you may control the viewing rights for each document to further ensure confidentiality and privacy. Build Macro has your back whether you need to upload invoices, bills, or work estimates.
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For instance, if your team or subcontractors wish to submit images of daily progress, they may simply snap the photos and upload them directly to the associated daily journal. You and your team will then have the chance to annotate after uploading.
- Keep all of your files in one location.
You may ensure that you won’t ever experience file loss again by uploading an unlimited number of documents and photographs to Build Macro construction management software. Everything you require is kept in a single location within nicely organized folders. Make it a template if you find a folder organization that functions well for you. You may easily upload documents and other materials to the site by using a folder structure template.
- Increase openness
You may exchange files with your clients to keep them informed and preserve transparency. You may distribute documents and request signatures by utilizing Build Macro construction management software. In Build Macro, your clients may instantaneously sign papers, keeping everything organized and simple to find.
- Strengthen communications
Communication between your team and subcontractors will be simple if you have a good documentation system with easier access to files. With the help of the reputable construction management software Build Macro, you can effectively organize your papers and uphold appropriate communication.
- Boost general effectiveness
Increasing overall efficiency with a robust document management system and effective internal communication. For construction businesses, simplifying complicated procedures and processes is made simpler when all of the documentation is accessible.
Utilize Build Macro ‘File Manager’ feature to maximize your file management.
By using Build Macro as a key center for your essential task information, you can keep your projects organized and on pace. Are you prepared to further your company’s success? Request a free 1:1 demo right away.