Construction companies utilize a construction documents checklist to make sure they have all of the necessary project papers. Although the goal of a construction document checklist is usually the same—to cross off items on a list of prerequisite documents—its length and content will vary from business to business and project to project.
A corporation managing a large, multi-week project will require a lot more paperwork than a smaller, one- or two-week one. However, the document checklist may be a similarly effective tool for projects of any size because the consequences of missing or omitting a project document might vary and have an influence on both large and small businesses.
Further, keeping a construction document checklist on paper may be a hectic yet devastating task. Using home builder software with a document checklist feature like Build Macro is a smart move by construction firms. This not only saves your firm from devastating paper work but also provides efficiency at the time of execution.
Is it necessary: A document checklist for construction?
It depends on the straightforward reply to this query. Some businesses that have sophisticated systems and stringent document controls in place may get away with sticking to their standard operating procedures, but businesses that handle their documents in a more dynamic way gain by executing a document checklist for each project.
Having a check and/or balance on most processes and procedures is beneficial, regardless of how effective and trustworthy your document controls are. The time it takes to execute and finish a brief document checklist is a tiny price to pay for giving yourself a second opportunity to guarantee that all of your important project information is in place.
Two essential elements of every construction document checklist
There are a few crucial types of documentation that must be taken into account on any project:
- Your project’s information management system is formed by site documentation.
- Documentation for the project that serves as the planning, contractual, and legal documents needed to carry out the project.
Despite their close ties, these papers frequently have various functions on a project, thus it might be helpful to group them into separate construction documentation checklists. Therefore, we’ll start by looking at the document checklist in the document management system, which covers the information that is often gathered on site.
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Information on docs management system checklist
Your construction documents checklist must include these functions as your information management system must cover all of your essential project and company operations. The document checklist that follows summarizes the majority of the crucial docs you’ll require for every project.
- Safety docs
- Superior docs
- Environment-related docs
- Accounting docs
- Commercial docs
- Manufacturing docs
It may be difficult and take a lot of time to handle all of this information utilizing a system made up of folder structures, word documents, spreadsheets, and PDFs. Utilizing an integrated construction management software like Build Macro can help to reduce much of this labor and substantially automate the organization and distribution of documents between projects.
Keep reading: 7 ways construction management software aids emerging companies
List of all the project documents
The site documentation checklist is essential for maintaining the quality and timeliness of your project’s documentation. The project document checklist is essential for maintaining all of your policies and procedures in conformity with the law as well as for making sure that your plans and other planning documents are accurate and audit-proof.
The majority of this documentation, which is needed for or delivered with most construction projects in some capacity, is covered by the construction document checklist that follows.
- Administrative records
- Systems for fire protection
- Foundations
- Structural design
- Construction safety measures specific to construction
Make sure to include all necessary documents, both obvious and obscure, in your exhaustive construction document checklist. With the help of Build Macro home builder software you can easily categorize the list for all of your project documents and track their status anytime.
Your building projects depend on a document checklist!
Construction documentation has evolved through time, moving away from paper, folders, and files and toward software and cloud storage. Documents still have a lot of value, and they could even be growing. Additionally, saving your documents and having a track of it over cloud is the best option offered by home builder software like Build Macro.
It truly pays to record, organize, and manage all of your documents really well since there is greater scrutiny than ever before on how projects and construction businesses conduct their operations. A trustworthy construction document checklist is one of the simplest checks and balances you can add to your paperwork to protect yourself and your company. Schedule a free 1:1 demo now to explore more.